Minutes from 10/11/2017 Advisory Committee Meeting

ATTENDEES

Leslie Deacon
Jerod Groulx
Laurie Hollingsworth
Aaron Tiedt
Jim Conger
Jen Franklin Kearns
John Edgerton
Lillee Larosa (intern)
Eric McLoughlin
Phyllis Shambaugh
Carrie Wheeler

The meeting began at 6:30 p.m. with a roll call and brief introductions by attendees.

APPOINTMENTS TO LEADERSHIP POSITIONS AND ADVISORY COUNCIL

Ms. Deacon moved that Jerod Groulx be appointed as County Director and member of Advisory Committee, Mr. McLoughlin seconded. Motion was unanimously approved.

Ms. Hollingsworth moved that Carrie Wheeler be appointed as Sports Coordinator and member of Advisory Committee, Mr. Tiedt seconded. Motion was unanimously approved.

Ms. Deacon moved that Jen Franklin Kearns be appointed as Social Media SME and member of Advisory Committee. Ms. Hollingsworth seconded. Motion was unanimously approved.

Ms. Deacon moved that Scott Pankoff be appointed at Treasurer. After a brief discussion, motion was not approved due to Scott’s travel schedule.
Mr. McLoughlin moved that Ms. Deacon be appointed as Treasurer, Mr. Groulx seconded. Motion was unanimously approved.

Mr. McLoughlin moved that Phyllis Shambaugh be appointed to Advisory Committee. Ms. Deacon seconded. Motion was unanimously approved.

TRANSITION

Leadership transition is occurring at an optimal time. Special Olympics is holding a leadership conference October 14 and 15, 2017. Mr. Groulx, Ms. Deacon and Ms. Wheeler are attending. Also, the week of October 16, 2017 is the Area 6 local coordinator meeting. Mr. Groulx and Ms. Wheeler are attending.

In addition, Mr. Groulx is exploring the athletic training program.

SOCIAL MEDIA ASSESSMENT

Ms. Franklin Kearns presented a detailed review of SODC’s current presence on social media. Her recommendations included:

Increasing the frequency of Facebook posts to avoid the page becoming dormant. Ideally, posts should include photos or graphics to grab viewers’ attention.
Updating the Facebook posts.
Showcase upcoming events on Facebook with frequent postings.
Advertise fundraisers on Facebook and add a DONATE NOW option.
Add bios and photos of Advisory Committee to Facebook.
Add clickable links for Facebook, Twitter and Instagram to SODC’s website.
Establish a presence on Twitter and Instagram.

Ms. Shambaugh moved that these proposals be adopted. Seconded by Mr. Groulx. Motion was unanimously approved.

ADDITIONAL DISCUSSION REGARDING SOCIAL MEDIA

Ms. Deacon suggested that the Advisory Committee follow SODC’s sponsors’ social media pages to stay current with the sponsors’ activities.

Advisory Committee also discussed whether SODC has releases from athletes for publication of pictures. The answer is yes, it is included in the physical form.

Volleyball team currently has its own Facebook page. Ms. Hollingsworth will work with Ms. Franklin Kearns to consolidate these.

SPORTS UPDATE

SODC had two evenly skilled soccer teams in the recent tournament. Both teams placed second in their respective divisions.

The first session for bowling is October 15, 2017. Mr. Edgerton to assist Ms. Deacon with record keeping requirements.

Aquatics’ first meet is in Upper Arlington on October 28, 2017. Aquatics teams are practicing at the new Ohio Wesleyan Aquatic Center.

Mr. Jim Conger suggested that we have athletes help write sponsor thank you letters. Mr. Edgerton suggested that SODC’s social media include an athlete of the week or month. After discussion, the Advisory Committee agreed that both were good ideas.

The Advisory Committee also discussed new shirts for the soccer and volleyball teams. A family has agreed to cover the cost of these shirts with a donation. Ms. Hollingsworth is in discussions with a potential shirt supplier.

FUNDRAISING

Settlement on Entertainment books is next week. Books will be available at bowling and aquatics to boost sales.

The Advisory Committee discussed the following potential fundraising events:

Columbus Symphony benefit.
Candle sales.

Mr. Groulx also discussed the need for a “kit” for parents and others to use during fundraising
meetings with potential sponsors.

2018 BUDGET

2018 Budget deadline is fast approaching.

The meeting was adjourned at 8:05 p.m.

STATUS OF THESE MINUTES

These minutes are technically a draft because they have not been formally accepted at the next meeting, but they have been reviewed and are believed to be accurate -- and the committee wants to make them available as soon as possible. If there are any changes required before they are accepted, this post will be revised.